Faculty Resources

Please do not tell the student that they should drop your course or that a drop is guaranteed. Refer the student to an advisor in Undergraduate Advising.

Adding, dropping, and changing grade options are done online. Before the deadline (5:00 p.m. on Friday of Week 2), students are responsible for making these changes themselves through WebReg. After the deadline, students submit an online enrollment exception through Student Access for review. Drops, adds, or changes after the Week 2 deadline are granted only in extenuating circumstances. Undergraduate Advising reviews these requests and renders decisions on behalf of the Associate Dean, in accordance with Academic Senate Policy 440.

Refer them to us for more information. Some courses can be taken P/NP, some can't. It can also depend on the individual student's circumstances.

UCI waitlists are set up to manage class enrollment fairly for all students. Please encourage any students who want to add your class to use the waitlist.

After Week 2, all adds and drops are managed through enrollment exceptions. After the deadline, refer students to our office for information on adding or dropping. They must meet certain criteria to be eligible.

If your course has B or X restrictions, you can access the codes on WebRoster. Enter the course information and academic quarter to populate the course. Select the course by clicking the grey box with the course code. Once the course is selected, you should see a link that says, "Authorization codes have been generated for this course."

As a reminder, B restrictions allow the student to drop the course using the same code you gave them to enroll. X restrictions require a different code for each action.

Turnitin is a web-based plagiarism prevention and detection tool. Student work is checked against a database for matches with internet content or previously submitted work.

Start with the Academic Integrity and Student Conduct website. It explains how to report violations and includes the reporting form.

It is critical that these cases are reported to the Office of Academic Integrity so that it can track multiple offenses by the same student. Often a student receives a warning after a first offense, but sanctions become more severe for repeat offenders. The office cannot properly address repeat offenses if faculty do not report them.

• Violent, threatening, or disruptive behavior: call the UCI Campus Police Department immediately at (949) 824-5222, or call 911.
• Conduct concerns: the Office of Academic Integrity and Student Conduct has resources and a reporting tool..
• Emotional difficulty: the Counseling Center has licensed psychologists who can work with students.
• Complex situations or potential risk: the UCI Consultation Team involves multiple departments and is designed to address especially complex situations and those involving potential risks to members of the UCI community.

If you are worried about the student's safety, call 911 and explain the situation.

If the student has simply stopped responding and you are not concerned about their safety, you may fill out the SEUA referral form. It lets us know to reach out with resources and support: Student Referrals | Social Ecology Undergraduate Affairs.

No Report (NR): typically assigned when you do not have time to submit a grade. You should avoid submitting NR grades at all cost. 

Incomplete (I): give an Incomplete only if the student contacts you to request extra time because of extenuating circumstances, and only if their work is of passing quality but incomplete for good cause. The student must make arrangements with you to complete the course, and you must be willing to accommodate this (grading a paper later, giving a make-up exam, and so on).

• Do not give an Incomplete if you expect the student to re-enroll and complete the course with a different professor. Only you can change their Incomplete to the appropriate grade.
• UCI policy allows up to 12 months for an Incomplete to be resolved, but you may set an earlier deadline. If it is not changed within 12 months, it reverts to an F.

If the student hasn't met the criteria for an Incomplete, give them the grade they earned. They can retake the course in a future quarter if they earn a C- or below.

You can contact your department's liaison for consultation. UCI's grading policy is available on the Registrar's website.

Final grades are submitted electronically. See the WebGrades tutorial (PDF) for instructions.

Submit a Post-Quarter Grade Change through WebGrades. Detailed instructions are available on the Registrar's grade change page.

Refer the student to the Disability Services Center (DSC) to see if they are eligible for an accommodation. The student initiates the request, and the DSC will then contact you as the instructor to let you know if an accommodation is appropriate.

Unless it is for a documented health/medical reason as determined by the Disability Services Center, you aren't required to make your in-person class available online. For equity reasons, we suggest teaching the course in the modality in which it is offered. Students have options and can plan accordingly.

Refer the student to us for academic advising. Appointments and ZotChat services are available Monday–Friday, 9–11:40 a.m. and 1–3:40 p.m., to answer these types of questions. Students can make an appointment on our website.

Great! A good place to start is Learning Assistants at UCI | UCI Division of Teaching Excellence and Innovation. You may also contact our SE Faculty Advisor, Amy Dent, for a consultation on how to use LAs: amy.dent@uci.edu.

The Field Study Program is our School's signature experiential learning opportunity. Students complete a minimum of 80 service-learning hours with one of 250+ approved community-based organizations, government agencies, and research and learning assistantship initiatives while concurrently enrolled in a 4-unit upper-division course. This structure allows students to bridge theory and practice, applying what they learn in the classroom to real-world settings. Students develop professional skills, explore potential career paths, and gain a deeper understanding of how social, environmental, psychological, and legal issues intersect in community settings. Field Study also strengthens connections between the university and community partners, supporting the School's mission of engaged learning and public service.

Faculty-led Field Study courses help students connect their internship experiences with the concepts and frameworks they study in the classroom. Through assignments, discussion, writing, and presentations, students reflect on their fieldwork, relate it to academic learning, and apply it to real-world contexts. The courses also emphasize professional development, with exercises that build core competencies, support career exploration, and prepare students for graduate study and the job market.

The Social Ecology Curriculum Committee approved Student Learning Outcomes and Minimum Standards for Field Study, available at fieldstudy.soceco.uci.edu/pages/minimum-standards. A Field Study faculty guide, which includes descriptions of Field Study courses, roles and responsibilities, policies, and academic requirements, is available on the Field Study website.

Faculty teaching SOCECOL 195 guide students in connecting their internship experiences with classroom learning, facilitate reflection and discussion, and evaluate assignments such as papers, projects, and presentations. They also support students' professional development and career preparation through targeted exercises and guidance. SOCECOL 195 is graded on a P/NP basis only.

The minimum suggested standards for Field Study are available at fieldstudy.soceco.uci.edu/pages/minimum-standards.

SOCECOL 195W fulfills the upper-division writing requirement and requires more instruction on writing and more feedback on student work. Both courses integrate classroom learning with internship experiences, but 195W places greater emphasis on advanced writing, research, and communication through more extensive and rigorous written assignments.

If you have questions about the Field Study requirement, please contact the Director of Field Study, Dmitry Tsukerman (dtsukerm@uci.edu), or visit the Field Study website. Hover over the "Faculty" tab to find instructor resources.

You can ask if they would like to do research. They could also apply to the Social Ecology Honors Program, a year-long program for seniors in which you or another faculty member would mentor them in their research.

Ask about their research interests. If they align with yours and you have room, you could offer them a research assistant position. You could also connect them with colleagues or graduate students who share their interests. Refer them to your department website so they can review faculty profiles, and encourage them to reach out to other faculty. You can also refer them to the Undergraduate Research Opportunities Program (UROP).

Email the liaison for your department. See the Undergraduate Advising Staff section above.

Fill out the Room Request Form | Social Ecology Undergraduate Affairs. You will receive a confirmation or follow-up email within 1–3 business days.

Classrooms can only be booked for discussion sections listed on the Schedule of Classes. For other meetings or labs, please book a department meeting room or a Social Ecology conference room.

Any instructor can request an active learning classroom, but instructors who have completed the Active Learning Certification have priority in those rooms. If you need an active learning classroom, completing the certification gives you the best chance of booking one at an ideal time.

UCI has classroom scheduling modules, which are the times the Registrar's Office prefers that courses be scheduled. Courses can still be offered at off-module times, but on-module courses get priority in classrooms.

Changes to maximum capacity must first be approved by your vice chair to ensure they will not affect instructional support allocations. Once approved, and if the room has the capacity, the course scheduler can increase the enrollment cap for you.

What you are scheduled to teach, and the maximum capacity of your courses, is decided by your department. Please contact your vice chair with questions about these items.

For questions about the day, time, or room of your course, please contact Jennifer Fisher, at jennifaf@uci.edu.

This can happen with off-module courses. It means the Registrar was not able to assign the course a final exam time. If you need a classroom for your final exam, contact your course scheduler, who can book one for you. It may not be the same room in which the class is held.

Final evaluation results are available after the deadline to submit final grades. Access them at EEE Evaluations | UCI.